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Buyer’s guide

Meeting room booking displays: how to choose the door tablet.

The door display answers one question: can I use this room? What it has to do, the types available, how it’s installed and what to ask before choosing.

By Carles Morales, founder of Orpheus ·

In short

A meeting room booking display is a tablet by the door that shows whether the room is free and lets you book it right there, connected to the calendar (Outlook, Teams or Google). From the outside they look much alike. What sets them apart is how they know a meeting has started: a button someone has to tap, or a sensor that detects the group.

What it has to do

Five things, none optional.

  1. 01

    Visible from the corridor

    A coloured light that says free or busy before you reach the door.

  2. 02

    Book at the door

    Take the room now, or extend the meeting if the calendar allows.

  3. 03

    Live in the calendar

    What’s booked at the door shows up in Outlook, Teams or Google, and the other way round.

  4. 04

    Check in and release

    Know whether the meeting has started, and give the room back if nobody comes.

  5. 05

    Managed remotely

    See their status and update every display without going room by room.

The types

Four ways to put a display on the door.

Video conferencing panels

Logitech Tap Scheduler, Yealink RoomPanel, Crestron

Touchscreens of 8 to 10 inches with a status light and a single network cable (PoE). Many run as Microsoft Teams or Zoom panels.

Bear in mind: Check-in and release depend on the app they run. On Teams panels they’re off by default and need a Teams Rooms or shared device licence.

E-paper displays

Joan

Like an e-reader: battery-powered, cable-free and very legible. The battery lasts months.

Bear in mind: The screen changes more slowly and usually has no light of its own: colour, if any, comes in an accessory.

Generic tablets with an app

iPad or Android on a wall mount

The quickest way to start: a tablet and a booking app.

Bear in mind: Power, mounting and looking after each tablet are on you. No status light, except with special mounts.

Meet Tablet

Orpheus

A wall tablet with a light band around the screen you can see from the corridor. A single network cable gives it power and connection. It arrives set up for Meet and is managed from Orpheus.

Bear in mind: If you already have open Android displays on the doors, Meet can run on them.

Vendors named as examples, based on their public information (October 2026). Trademarks belong to their owners.

What matters most

A button relies on someone tapping it.

Many displays ask you to tap “We’re here” in the first few minutes. But people walk in, sit down and tap nothing. Then one of two things happens: the display releases the room with the group inside or, if it doesn’t ask for check-in, the room stays booked even when nobody comes. Orpheus data for 2026: nobody walks into 18% of bookings.

With a sensor inside, the room knows whether anyone is there. It checks the meeting in when the group arrives, frees the room if nobody turns up within 10 minutes or they leave early, and books itself if someone walks in without a booking. The button is still there for anyone who wants it.

How Meet does it ›Ghost meetings ›

Installation

Where and how it goes up.

Power and network
The cleanest option is PoE: one network cable carries power and data. With no network socket nearby, a battery display.
Height
Visible from the corridor and easy to reach. For wheelchair users, keep the touch area between 80 and 120 cm from the floor, the range accessibility codes commonly use for controls.
Wall, glass or mullion
Next to the door. For glass rooms there are mounts for the glass itself and for the partition’s mullion.
Size
8 to 10 inches is usual: readable from a distance, and it fits beside the frame.
What it shows
Decide whether the door shows the meeting title, who organised it, or nothing. In Microsoft 365, by default, the room swaps the subject for the organiser’s name.
IT
Each display joins the company network through its cable. Ask how they’re updated and who checks they all work.

Using Microsoft 365? How rooms are set up and booked in Outlook and Teams.

What to ask

Six questions before choosing, and Orpheus’s answers.

Does it work with our calendar?
Yes: Meet works with Outlook, Teams and Google Workspace, and reads and writes each room’s calendar.
How does it know the meeting has started?
With a sensor in the room, it checks in on its own when the group arrives. The button is still there for anyone who wants it.
What if nobody comes, or they leave early?
After 10 minutes with nobody in, it shortens the booking without notifying anyone. If the group leaves early, it frees the room.
Does it work with the displays we already have?
If they’re open Android displays, Meet can run on them. If not, we put a sensor in each room and Meet works through the calendar: your displays show it as usual.
What does IT need to do?
One network cable per tablet. The sensors send their data through their own Hub, over the mobile network, without touching yours.
Does it help decide how many rooms you need?
With Space, each room’s real use feeds the building analysis: how many people use each one and how long it sits empty.

Keep reading

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